Maynooth Students' Union (MSU) cares about the privacy of students and endeavours to respect their privacy rights. We also want to be able to provide students with service provisions and a user experience that is safe and secure.
This privacy notice explains how MSU collects, processes and shares student personal data, and your rights in relation to the personal data held. MSU is the data controller of your personal data and is subject to the Data Protection Acts 1988 to 2018 ("?DPA"?) and the General Data Protection Regulation (the "G? DPR?").
The General Data Protection Regulation (the "GDPR") and the Data Protection Acts 1988 to 2018 (together "?Data Protection Law?") confer rights on individuals regarding their personal data as well as responsibilities on persons processing personal data, in this case MSU.
MSU (The Union) will comply with its responsibilities under the legislation in accordance with the data protection principles outlined in the Acts as follows:
The Union has procedures in place to ensure that data subjects can exercise their rights under the Data Protection legislation.
GDPR gives certain rights to individuals in relation to their personal data. Accordingly, we have implemented transparency and access mechanisms to help users take advantage of those rights. As available and except as limited under applicable law, the rights afforded to individuals are:
MSU collects student personal data in a number of ways:
Student personal data collected includes:
Date of birth
Emergency Contact Name
Emergency Contact Number
Student Course Details
Student Course Code
Curricula Vitae (SU Operations Staff only)
PPS No. (SU Operations Staff only)
Details of Disabilities (Optional)
Sensitive Personal Data is only collected/maintained in limited circumstances and is not shared with any third party. These details are disclosed either in line with the legal requirements on MSU (e.g. Garda Vetting forms are sent to the Garda Vetting office to facilitate vetting of students) or upon the furnishing by the student of their written consent to a disclosure.
MSU processes personal data relating to students for purposes associated with the administration of the student/Union relationship and to fulfil contractual and educational obligations. The purposes for which student personal data processed during a student's association with The Union include:
In addition, MSU needs to communicate with students from time to time in relation to administrative, democratic and other matters. The Union strives to use the most effective and efficient communication methods when communicating with students. The Union utilises a variety of methods/technologies to communicate with students based on any the following data:
In exceptional circumstances, where urgent communication with a student through direct contact details is not possible or has, following repeated attempts, been unsuccessful, contact may be made via a student's next of kin using the details furnished by the student. Relevant exceptional circumstances in this regard may include accidents/emergencies and matters of security.
The legal bases on which MSU processes student personal data are:
MSU may make personal data publicly available in connection with the above purposes, including:
MSU may privately disclose your personal data to other organisations in connection with the above purposes, including:
MSU will not hold your personal data for longer than is necessary. The Union retains your personal data for as long as necessary for the purposes described in this notice and to comply with our obligations under applicable law.
We are committed to protecting your personal data. We implement appropriate technical and organisational measures to help protect the security of your personal data; however, please note that no system is ever completely secure. We have implemented various policies including pseudonymisation, encryption, access, retention and deletion policies to guard against unauthorised access and unnecessary retention of personal data in our systems.
Should you register for online Union services then your password protects your user account. We encourage you to use a unique and strong password, limit access to your computer and browser, and log out after having accessed online Union systems.
All employees and students who collect and/or control the contents and use of personal data on behalf of The Union are also responsible for compliance with the Data Protection legislation.
MSU may occasionally update this policy. We encourage you to periodically review this policy for the latest information on our privacy practices.
We also encourage you to advise us of any changes to your personal data which we hold so that we can ensure that your personal data is accurate and up to date.
Maynooth Students' Union,
Maynooth University North Campus,
If you are dissatisfied with the response from the MSU Communications Office, you have the right to make a complaint to the Data Protection Commissioner. Everything you need to know about following this process can be found at www.dataprotection.ie
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